Split the travel allowance into taxed and untaxed mileage expenses
As you know, you are free to reimburse a higher travel allowance per kilometer or per mile than your country's tax law allows to be reimbursed untaxed. We therefore introduce a product update that allows you to book the taxed and the untaxed part to different systems or different GL Accounts in your financial or HR system.
Setting up the split travel allowance
To setup the split travel allowance, go to the Categories page. You will notice that new columns have been added after the total travel allowance. The travel allowance you enter is the amount that is displayed for the employee when creating an expense. The taxed part you enter is going to be subtracted from the total travel allowance when exporting the data.
If the total travel allowance doesn't exceed the untaxed part, you can leave the taxed part and taxed code unfilled (0,00). The expenses will be booked on the code in the first column.
Exporting the split travel expenses
You will find a new setting in your export format to enable this feature. In the export, we will replace the category code of the expense for the taxed part. This works for all generic export formats. If you have a custom export format, please contact us to enable this function.
Please don't hesitate to get in touch if you have any further questions!